Invoices

Invoices are the core of Inkvoice. Each invoice goes through a lifecycle from draft to paid (or voided).

Invoice Lifecycle

Draft → Sent → Paid
  ↓       ↓
Voided  Overdue → Paid

Statuses

Status	Description
Draft	Invoice is being created or edited. Not visible to the customer.
Sent	Invoice has been published and optionally emailed to the customer.
Paid	Invoice has been fully paid.
Overdue	Past the due date and not yet paid.
Voided	Invoice has been cancelled. Cannot be edited or paid.

Creating an Invoice

1. Navigate to Invoices and click New Invoice
2. Select a customer (or create one inline)
3. Add line items — pick from your product catalog or enter custom descriptions
4. Set the issue date, due date, and any notes or payment terms
5. Review the totals (subtotal, tax, discount, total)
6. Save as Draft to continue editing later, or Publish to make it available

Line Items

Each line item has:

• Description — What you're billing for
• Quantity — How many units
• Unit Price — Price per unit
• Unit — The unit type (piece, hour, day, kg, etc.)
• Tax — Tax rate applied to this line

Totals are calculated automatically: line_total = quantity × unit_price + tax_amount.

Actions

Action	Description
Publish	Generates a share token and makes the invoice available via public link
Send	Emails the invoice to the customer (requires SMTP configuration)
Mark as Sent	Manually mark as sent without emailing
Mark as Paid	Record full payment
Record Payment	Record a partial payment
Duplicate	Create a new draft with the same line items and customer
Credit Note	Generate a credit note from the invoice
Void	Cancel the invoice
Download PDF	Generate and download a PDF

Sharing

Published invoices get a unique share link that customers can use to:

• View the invoice in the browser
• Download the PDF
• Pay online (if Stripe is configured)

Batch Operations

Select multiple invoices to:

• Delete drafts in bulk
• Move to trash
• Restore from trash

CSV Export

Export your invoice list as a CSV file from the Invoices page. The export includes invoice number, customer, dates, status, and totals.